Medical records translation: what to send and what you receive
TranslateDay translates the documents you provide, including hospital reports, discharge summaries, patient histories, lab reports, vaccination records and medical documents supporting an insurance claim or legal file. A certified order includes professional human translation, a signed certification statement and digital delivery. The receiving organization decides whether the complete submission meets its requirements.
Check your recipient's instructions first
- Clinic or second opinion: ask which reports, dates and language the clinician needs. Translation reproduces the written record; clinical interpretation and treatment decisions remain with the clinician.
- Insurer or legal representative: confirm the required documents, certification, format and deadline. Include the recipient's written instructions in your order notes. Translation does not guarantee reimbursement or a legal outcome.
- Immigration medical appointment: ask the civil surgeon which records to bring and whether the office can handle their language before buying a translation.
Vaccination records for a U.S. immigration medical appointment
The CDC's vaccination instructions for civil surgeons say applicants are responsible for providing reliable English translations of records in other languages, although some offices can translate them. Bring the available written vaccination history with vaccination dates visible, together with any translation the office needs.
The civil surgeon reviews those records and completes the relevant Form I-693 documentation. A translated vaccination card or medical report does not replace that examination or form. TranslateDay provides document translation; it does not issue Form I-693 or determine which vaccines you need.
Prepare readable, complete records
- Confirm the requested scope. Upload every page of the records your recipient requests, including relevant reverse sides and attachments. Avoid sending unrelated records.
- Keep details legible. Use a clear PDF, scan or well-lit photo showing names, dates, units, reference ranges, stamps and handwritten notes. Ask the issuer for a clearer copy when writing cannot be read.
- Add practical instructions. Specify the language pair, receiving organization and deadline. Contact support first for unusual formatting, a specific confidentiality agreement or unclear handwriting.
- Review before paying. Check the detected page count and total. Request a page-count review if a dense report appears miscounted.
Medical records translation pricing
The standard rate is $19 per chargeable page for 1–4 pages, $17/page for 5–10 and $15/page for 11 or more. A standard page contains up to 250 words, on one side of a letter or A4 sheet or smaller. For example, five chargeable pages cost $85. A dense physical sheet can contain more than one chargeable page; confirm the count before payment.
Professional translation, signed certification and digital delivery are included. Confirm your deadline and any separate notarization, physical-delivery or special handling requirement with support before ordering. You can review the page-count and pricing details and our privacy policy first.
After ordering, use the dashboard for status, messages and delivered files. Keep the original records alongside the translation for your recipient.
CDC source checked October 7, 2026. Confirm the current instructions with your receiving office.